Recurring billing schedules are used to invoice your customers a set amount on a certain cadence either indefinitely or for a set period of time.
To create a recurring billing schedule, go to the Invoicing > Billing Schedules section of your Payload dashboard, then select Create Billing Schedule near the top right.
Fill out the Billing Schedule form:
- Description: This description will appear as the title of the invoice.
- Start/End Date: The Start Date is the date the first invoice will generate and the End Date is the last. Keep the End Date blank if you want this billing schedule to run indefinitely.
- Customer: Your customer being invoiced. You can either select from active Customers, or you can Add New Customer which will require a Name, Email Address, and Phone Number.
- Processing Account: The processing account you wish to use for these invoices.
- Frequency: Choose the cadence for invoicing. Options include daily, weekly, bi weekly, monthly, bi monthly, annually, and more.
- Billed On: Choose the date or day you want invoices to generate.
- Note: The Billed On choice will override the Start Date. For example, if you choose a Start Date of April 1st, 2024 and choose the 9th as the Billed On date, the first invoice will publish on April 9th.
- Recurring Charges: Create line items for your recurring invoice.
Once finished, select Create to publish your Billing Schedule.
If your Customer is enrolled in AutoPay, invoices generated from Billing Schedules will process automatically on the day they publish.
If your customer is not enrolled in AutoPay, payment requests can be sent to your customer automatically by enabling 'Send payment requests for invoices' in the Emails and Notifications section of the dashboard.